Executive Assistant to the Mayor - ADM/1
This position is responsible for coordinating administrative functions for the Mayor's Office.

Major Duties:
-    Provides administrative support for the Mayor; performs a variety of clerical and administrative functions, including scheduling appointments and meetings, drafting letters and other documents, and overseeing special projects.
-    Assists in the preparation of resolutions and ordinances for the City Council; takes minutes of Council meetings as needed; attends meetings and maintains list of action items.
-    Attends meetings and records minutes for the Board of Zoning Adjustments, Eufaula Planning Commission, Eufaula Historic Preservation Commission, Eufaula Airport Board, Eufaula Healthcare Authority, Eufaula/Barbour Historic Foundation, Eufaula Waterworks and Sewer Board, and Eufaula Industrial Development Board.
-    Processes and reviews all applications for the Planning Commission, Board of Zoning Adjustments, and Historic Preservation Commission; prepares packets for distribution to members and the press; sends required legal notifications of meetings to adjoining property owners; prepares agendas and schedules meetings; maintains calendars and meeting schedules.
-    Enforces codes and ordinances; investigates complaints from citizens; conducts follow-up inspections to ensure compliance; coordinates activities with the Code Enforcement Officer.
-    Conducts interviews, discussions, and research to gather information for review by the Mayor prior to meetings.
-    Serves as a liaison between the Mayor and department heads to exchange information.
-    Answers telephone and greets visitors; provides information and assistance as needed.
-    Prepares correspondence, proclamations, certificates of appreciation, letters of support, etc. for the Mayor.
-    Maintains office files and records.
-    Makes travel arrangements for the Mayor and Council.
-    Provides assistance to the Economic Development Director of the Eufaula Barbour Chamber of Commerce; performs research and completes documents for industry tax abatements and other economic development matters.
-    Performs related duties.

Qualifications
Minimum Qualifications: - Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. - Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Special Requirements
Knowledge Required by the Position: - Knowledge of modern office practices and procedures. - Knowledge of city and departmental policies and procedures. - Knowledge of computers and job-related software programs. - Knowledge of file management principles. - Knowledge of the Code of Ordinances and Eufaula Subdivision regulations. - Skill in prioritizing and organizing work. - Skill in the provision of customer services. - Skill in the maintenance of files and records. - Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. - Skill in oral and written communication.

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